Project permissions

Modified on Thu, 18 Jul at 3:18 PM

This article details the project privacy and permissions settings that can be applied to projects in Asana, to determine which users can access or take actions within a project.

Project privacy settings

Access to a project in Asana is contextual and there are a variety of situations that affect who can access a project and its tasks. If someone has access to a project, then they have access to all tasks and messages within it.

See the table below for a quick overview of how different project privacy settings determine which users can access a project.

Project privacy setting	Project accessible to
Private to members	Members of the project
Team only	Members of the project and members of the team
Shared with organization	Members of the project, members of the team, and members of the organization

Note that these project privacy settings are separate from other ways of sharing projects, such as project share links and read-only links.

Private to members

Private to members is a project privacy setting which restricts access to the project to those who are already part of the project, or who are deliberately invited to the project thereafter. When a project is private to project members, non-members must request access to the project. Non-members, however, will not see private to members projects in their search results.

Team only

Team only is a project privacy setting which grants access to the project to members of the team in which the project resides. With this privacy setting, all members and invited members of the project's team can access the project.

For private teams, this setting effectively restricts access to the project to members of the private team.

For public teams, while this setting also restricts access to the project to members of the public team, any member or guest in the organization can choose to join the public team and thereby access the project. Check the permissions of the team the project lives in to verify whether other users might access a project by joining a public team.

Shared with organization

Asana is introducing an explicit Shared with organization project privacy setting. This setting allows a project to be shared with those in the Asana organization, regardless of project or team membership.

Those who have access to a Shared with organization project include:

Organization members (excludes guests)
Members of the project, which may include guests.
Members of the project’s team, which may include guests.

The shared with organization privacy setting is available in paid organizations. It is not available with a team or division subscription.

Shared with organization projects can be created in public or membership by request teams. They cannot currently be created in private teams.

Individual user project permissions

Project members can be given individual permissions regardless of the project's default setting.

For more detailed information, visit our individual project permissions article.